Editing Text in MS Word

Class 3

Objective

Students will be able to…

  • enter text
  • select and edit text
  • use ‘cut’, ‘copy and ‘paste’ commands
  • delete text
  • use ‘undo’ and ‘redo’ commands
  • use a thesaurus
  • use the MS Word spelling and grammar tool.

Prerequisites

Students should…

  • have basic computer skills and should be able to navigate the computer
  • have developed the motor skills to type on the keyboard correctly
  • have developed some typing skills
  • have developed reading and writing skills
  • have developed hand-eye coordination
  • be able to focus for an extended period to complete the activities
  • have the basic knowledge of how to switch ON and shut down a computer, logging on and logging off, switching windows, etc.
  • have prior knowledge of the parts of the computer
  • know how to open the MS Word document.

Goal

All

All children will be able to enter text in MS Word.

Some

Some children will be able to enter, delete, cut, copy and paste text on the Word document.

Few

Few children will be able to edit the text using all the editing tools of MS Word.

Operational Definition

All – This gives the goal, which is the minimum that the teacher must achieve for all students in the classroom.
Some – This gives the goal that the teacher may try to achieve for some students in the classroom who can achieve the suggested goal over and above the goal stated for ‘All’.
Few – This gives the goal that the teacher may try to achieve for few students in the classroom who can achieve the suggested goal over and above the goal stated for ‘Some’ and ‘All’.

Materials Required: 

Technology

  • An audio-enabled computer with an internet connection, a smartboard projector, and a screen.
  • All devices, like laptops, tablets, and desktop computers, have accessibility features enabled.
  • Screen readers like JAWS and NVDA.
  • Large keyboards, built-in screen magnifiers, hearing aids, text-to-speech and speech-to-text software.
  • Voice recognition software like Siri, Windows Speech Recognition, headsets, etc.
  • Student writing or typing tools.
  • Webcam or visualiser
  • Ensure that MS Word 2010 is installed on the computer and is compatible with the computer’s operating system.
  • The computer should have the minimum hardware requirements to run Microsoft Word, which vary depending on the version of MS Word.
  • Ensure that the computers and software used for teaching MS Word are accessible to all students.

Teacher Materials

  • Printed guides
  • Lesson videos

Student Handouts

  • Handout 1: Worksheets
  • Handouts 2: Step-by-step printed guides

Print Preparation

  • Worksheets
  • Handouts

Preparation for the Activity:

  1. All the learning and teaching materials needed for this lesson plan must be ready before the lesson begins.
  2. Ensure that there are enough copies for all children. Multiple copies can be made by photocopying too.
  3. Please have the assistive technologies and accessibility features ready for your inclusive classroom.
  4. Ensure MS Word is easily launched on the computers.
  5. Prepare the texts for editing and make them easily available to the children.

Setup for transacting the lesson:

This topic must be taught in the computer lab.

Day 1

1. Entering Text

The flashing line on the left side of the page is where you can type the text. Place the cursor there and begin typing. The letters will appear to the left of the flashing line as you type.

Video: Entering Text

[gdrive_video url=”https://drive.google.com/file/d/13by1mvy72t3XwT5nD3ieIdveFSq2glkv/view?usp=drive_link”]

2. Selecting the Text using the Mouse

To select the text using the mouse, follow the given steps below:

  • Click on the start point of the text you want to select.
  • Click once and then drag the cursor over the text.
  • The selected text gets highlighted.
  • Now the highlighted text can be edited.

Video: Selecting the Text using the Mouse

[gdrive_video url=”https://drive.google.com/file/d/1GNkZqGPm3H__C4Fyht9kxzQJU1skpQcY/view?usp=drive_link”]

Video: Selecting the Text using the Mouse with ISL

3. Selecting the Text using the Keyboard

To select the text using the keyboard, follow the steps given below:

  • Place the cursor at the start of the text you want to select, hold down the Shift key and press the right arrow key.
  • You can also use the Shift key and Left arrow key to select text in the opposite direction.
  • Using the Shift key and the down arrow key will select a whole line or multiple lines.

Video: Selecting the Text using the Keyboard

[gdrive_video url=”https://drive.google.com/file/d/1uf8H–WGO3loo9VhDDIxj1iv_L_kTqFj/view?usp=drive_link”]

Video: Selecting the Text using the Keyboard with ISL

4. Moving Text: Copy and Paste Commands

Cut, copy and paste are the most commonly used commands for editing.

Copy command
When you copy any text, the selected text is copied onto the clipboard. You can then paste this text anywhere you want. To copy, select the text and click the ‘Copy‘ command on the Home tab, or right-click the selected text and choose ‘Copy.’

Paste command
To paste the text you have copied, place your cursor and click the Paste command on the Home tab.

Video: Copy and Paste using Keyboard

[gdrive_video url=”https://drive.google.com/file/d/14xmLthhO4R5MLK_LjPg1q3xqypFiLJEp/view?usp=drive_link”]

Video: Copy and Paste using Keyboard with ISL

Video: Copy and Paste using Mouse

[gdrive_video url=”https://drive.google.com/file/d/1QBVh-FPCCYzcIPctI8hi-a0y4nT_4FhA/view?usp=drive_link”]

Video: Copy and Paste using Mouse with ISL

5. Moving Text: Cut and Paste Commands

Cut command
When you cut text in MS Word, it is removed from that location and stored in the clipboard. To cut text, select the desired text and click Cut on the Home tab or right-click and select Cut.

Paste command
To paste the text you have cut, place your cursor and click the Paste command on the Home tab.

Video: Cut and Paste using the Keyboard

[gdrive_video url=”https://drive.google.com/file/d/1FJ3oW6CI7p3-q0mZEtdFEoT2neuYAY9o/view?usp=drive_link”]

Video: Cut and Paste using the Keyboard with ISL

Video: Cut and Paste using the Mouse

[gdrive_video url=”https://drive.google.com/file/d/1Ru9McChBAGyEBhWaL340KOgpuD-hX7vj/view?usp=drive_link”]

Video: Cut and paste using the Mouse with ISL

6. Delete Text

MS Word uses two keys to delete text: Backspace and Delete.

Deleting using the Backspace key
The Backspace key deletes the character immediately to the left of the flashing line. To delete a character, place the cursor just after the character you want to delete and press the Backspace key.
To delete a word, place the cursor just after the word you want to delete and press Ctrl + Backspace key. It deletes the whole word immediately to the left of the cursor.

Deleting using the Delete key
The delete key deletes the character immediately to the right of the flashing line. To delete a character, place the cursor just before the character you want to delete and press the Delete key.
To delete a word keep the cursor just before the word you want to delete and press Ctrl + Delete key. It deletes the word immediately to the right of the cursor.

[gdrive_video url=”https://drive.google.com/file/d/1OJR1ZDfrTq-SOv6l7FHkV36H33-rwJr1/view?usp=drive_link”]

Video: Delete Text using the Backspace Key with ISL

Video: Delete Text using the Delete Key

[gdrive_video url=”https://drive.google.com/file/d/136Oj1NXLLAZ7lIZEBuD5X1mwQFB0cG5z/view?usp=drive_link”]

Video: Delete Text using the Delete Key with ISL

Day 2

7. Lab Activity: How to enter, select, cut, copy, paste and delete text in MS Word

Objective: To enter, select, cut, copy, paste and delete text in MS Word.

Materials needed:

  • Computers with MS Word installed
  • Projector for teacher demonstration
  • Printed handouts with large visuals of the steps
  • Laptops with touch screen, different types of mouse for students with motor skill challenges)
  • Webcam or a visualiser
  • Headphones (for students who need verbal instructions)
  • Pre-printed templates with icons (for ‘cut,’ ‘copy’ and ‘paste’ buttons)
  • A peer, if needed.

Procedure:
Step 1: Introduction
Teacher’s Role:
Explain that today, students will learn how to enter, select, cut, copy, paste and delete text in MS Word.

  • Open MS Word

Click on the MS Word icon to open a blank document.

  • Enter the text:

Type the sentence:
‘I love my school and my teacher.’

  • Select the text:

Highlight the word ‘teacher’ using the mouse or keyboard shortcut (Shift + Arrow Keys).

  • Cut and Paste:

After selecting the word ‘teacher’, click the Cut button (or use Ctrl + X)
Move the cursor before the word my
Click Paste (or use Ctrl + V) to paste ‘teacher’. The sentence should now read:
I love my teacher school and my
Highlight the words ‘and my’ using the mouse or keyboard shortcut (Shift + Arrow Keys).
Now select the words ‘and my’, click the Cut button (or use Ctrl + X)
Move the cursor before the word ‘teacher’.
Click Paste (or use Ctrl + V) to paste ‘and my’. The sentence should now read:
‘I love my teacher and my school.’

  • Copy and Paste:

Select the word ‘love‘.
Click on Copy (or use Ctrl + C).
Move the cursor to the end of the sentence and press Enter for a new line.
Click Paste (or use Ctrl + V) to paste the word ‘love’ on the new line.

  • Deleting Text:

Select the word ‘school‘ in the sentence.
Press the Delete key to remove the word from the sentence.

Step 2: Hands-on Practice
Students’ Role:
Students follow the teacher as she is demonstrating.

Adaptation: in TRD

Teacher’s Checklist for Assessment:

  • Did the student enter the text correctly?
  • Was the student able to select the word correctly?
  • Did the student successfully use the cut-and-paste commands?
  • Did the student copy and paste the text correctly?
  • Did the student delete the correct word correctly?

Day 3

8. Undo and Redo Commands

Use the ‘undo’ command to cancel a mistake and return to the previous state, and the ‘redo’ command to repeat a previous action.

Video: Undo and Redo Commands

[gdrive_video url=”https://drive.google.com/file/d/1zNquH0deE2D8fGXo6lNNxeZHI-Psy9xz/view?usp=drive_link”]

Video: Undo and Redo commands with ISL

[gdrive_video url=”https://drive.google.com/file/d/1yxjk3LSKwIPDPj6Dcpgy4HZJOluidy3s/view?usp=drive_link”]

9. Using Thesaurus

A thesaurus is a dictionary of synonyms and antonyms.

Video: Using Thesaurus

[gdrive_video url=”https://drive.google.com/file/d/1hq5YWwZyFKtDCu21tmmsSbgMXYxLfD6z/view?usp=drive_link”]

Video: Using Thesaurus with ISL

[gdrive_video url=”https://drive.google.com/file/d/1OMBnhuq-hnyo7XjyqyFJJvWhZ64KID2m/view?usp=drive_link”]

10. Spelling and Grammar

Microsoft Word automatically checks for spelling and grammar errors and suggests corrections when you right-click on underlined words.
Grammar and spelling checks can also be done manually when we have finished typing our document.
To check grammar and spelling, follow the steps given below:

  • Click the Review tab.
  • Click Spelling & Grammar in the Proofing group.

If the program finds spelling mistakes, a dialogue box appears with the first misspelt word found by the spelling checker.

Correct the word by doing one of the following:

  • If the program finds spelling mistakes, it underlines the misspelt word.
  • Place your cursor on the misspelt word.
  • A dialogue box appears with suggestions. Select the word and click the right spelling.
  • If there are no suggestions, then manually correct the spelling. Edit the word directly in the document or the Not in Dictionary box.
  • To ignore the word and move to the next misspelt word, click Ignore Once.
  • To ignore all instances of the misspelt word, click Ignore All.

Video: Spelling and Grammar using the Mouse

[gdrive_video url=”https://drive.google.com/file/d/1_NFkvabQp9jU31ygE6yPkohuh8lHHmKv/view?usp=drive_link”]

Video: Spelling and Grammar using the Mouse with ISL

Video: Spelling and Grammar using Keyboard

[gdrive_video url=”https://drive.google.com/file/d/1_F9vsIiG3icWBZUBBrUCHLvz4keBe-LW/view?usp=drive_link”]

Video: Spelling and Grammar using Keyboard with ISL

Day 4

11. Lab Activity: To use the Undo, Redo, Thesaurus, Spelling and Grammar Commands in MS Word

Objective:
To use the Undo, Redo, Thesaurus, Spelling and Grammar commands in MS Word.

Materials Needed:

  • Computers with MS Word installed
  • Printed handouts with simple step-by-step instructions (visual aids included)
  • Tactile materials for students with motor challenges (cards representing each command)
  • Headphones for auditory instructions
  • Flashcards with common spelling errors for practice.

Procedure:
Step 1: Demonstration
Teacher’s Role:
Project the computer screen for all to see.

  • Open MS Word

Open a new document by clicking on the MS Word icon.

  • Typing a Sentence:

Type the following sentence:
‘My favorite animmal is the elphant.‘

  • Undo Command:

Delete the word ‘elphant’ by mistake.
Use the Undo command (or press Ctrl + Z) to bring back the deleted word.

  • Redo Command:

After undoing, use the Redo command (or press Ctrl + Y) to remove the word again.

  • Thesaurus Command:

Right-click on the word ‘favorite’ and choose the Thesaurus option.
Choose a new word, such as ‘best’, to replace it.

Step 2:
Students’ Role: Hands-on Practice
Students follow the teacher as she is demonstrating.

Adaptation

  • Spelling & Grammar Check:

Right-click the misspelt word ‘animmal‘ and use the Spelling & Grammar tool to correct it to ‘animal‘.
Repeat for the word ‘elphant‘ and correct it to ‘elephant‘.

Teacher’s Checklist for Assessment:

  • Did the student successfully use the Undo command to bring back deleted text?
  • Did the student use the Redo command correctly?
  • Did the student use the Thesaurus to find and replace a word?
  • Was the student able to correct spelling mistakes using the Spelling & Grammar tool?

Try Me: Editing Text

11. Assistive Technologies and Adaptive Devices

Assistive Technologies and Adaptive Devices

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Teacher Resource Document

Source and Attribution of images:
All images used in the above Assets and Aids are originally created.
This digital material has been developed by the Sri Sathya Sai Vidya Vahini Inclusive Education Project, a unit of Sri Sathya Sai Central Trust, Prasanthi Nilayam, as a collaborative offering in the service of our nation.